How do CVB's help meeting planners?
Convention and visitor bureaus (CVB) make planning and implementing a meeting less time-consuming and more streamlined. They give meeting planners access to a range of services, packages, and value-added extras. Before a meeting begins, CVB sales professionals can help locate meeting space, check hotel availability, and arrange for site inspections. CVBs can also link planners with the suppliers, from motor coach companies and caterers to off-site entertainment venues, that can help meet the prerequisites of any event. No matter the size of the meeting being organized, from 50 to 50,000, all planners are encouraged to use a bureau’s services. In fact, some larger bureaus even have staff members dedicated to small meetings.

Among the advantages of going through a CVB to plan a meeting:
  • CVBs can assist planners in all areas of meeting preparation and provide planners with detailed reference- material.
  • CVBs can establish room blocks at local hotels.
  • CVBs will market the destination to attendees via promotional material, thereby encouraging attendance.
  • CVBs can act as a liaison between the planner and community officials, thus clearing the way for special permits, street closures, et cetera.
  • CVBs can obtain special letters of welcome from high-ranking government officials and in some cases, can bring officials to speak at a meeting.
  • CVBs can offer suggestions about ways meeting attendees can maximize free time, along with helping to develop spouse programs and pre and post-convention tours.
  • They can assist in the creation of collateral material.
  • They can assist with on-site logistics and registration.
  • They can provide housing bureau services.
  • They can develop pre- and post-conference activities, spouse tours, and special events.
  • They can assist with site inspections and familiarization tours, as well as site selection.
  • They can provide speakers and local educational opportunities.
  • They can help secure special venues.
  • They can assist in the coordination of local transportation.

Reprinted from online.

Show All Answers

1. How do CVB's help meeting planners?
2. If CVBs don't charge for their services, how do they make money?
3. What is a Convention & Visitor's Bureau?
4. Why are meetings and tourism important?